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Ordering Copy Microfilms


There are two rates for copy reels. The lower rate (1. before filming) is available for all orders placed prior to filming of each title. A slightly higher rate (2. after filming) applies for orders placed after filming of each title, reflecting the increased costs of post-production copying.

No. of Reels

1. before filming

2. after filming

20 or more

£25.50 per reel

£28.36 per reel


£30.47 per reel

£32.60 per reel


£36.56 per reel

£39.12 per reel

NB: Price includes packaging, but not postage which is charged at cost. Prices are ex-VAT.

Ordering Procedure

1. Check the Monthly Filming Schedules to get the filming date and number of reels. Please note that until a title is serviced we do not know the actual number of reels, and this figure may vary from the original estimate. For that reason we recommend that you wait until titles have been confirmed.

2. Note the code, name and dates of each title, as these must be quoted when making an order.

3. Orders must be in writing, either on an official order form or on headed notepaper. Please note that we cannot accept email orders for extra copies of microfilm. Click here for address details.

labelLabels For Microfilm Boxes

Colour sticky labels (see image right) for microfilm boxes are now available free to all participants who are receiving Project film.

They measure 76mm x 38mm and are designed to fit neatly onto film storage boxes. They show the Project logo, as well as the HLF logo and the text "provided by the Newsplan 2000 Project".

If you would like to order labels, then please contact Simon Kellas at the Project Office, confirming the number you require (they come in sheets of 12) and the address to which they should be sent.

Please note that labels are not automatically sent with the microfilm and must be ordered seperately.

Copyright Information

The Project and the UK regional newspaper industry, working through the good offices of the Newspaper Society, have signed a Memorandum of Agreement, which is signed by the Project and each newspaper group that provides financial support to the Project.

The Project and the Industry have agreed that the industry will not normally refuse the right of the Project to make additional copies of microfilm for use in libraries. Furthermore, the Memorandum of Agreement makes it very easy for services to acquire copies of microfilm produced by the Project, provided they observe the following requirements:

Agreement between the Project and the Industry

The UK newspaper industry will not normally withhold permission to create additional copies at low cost for reference use in a branch library, or in a single library in a neighbouring authority, at the time of the creation of the microfilm.

Microfilm will be available free of charge to readers for research and study.

Microfilm will not be digitised in any way by any library without the direct permission of the owner of any copyright in the newspaper and without the approval of the entire industry, through the Newspaper Society, where the industry has an interest.

The NEWSPLAN 2000 Company will inform the Newspaper Society of the number of copies of any title it wishes to produce, when this exceeds a single copy.

  • In other words, the Industry is happy for duplicate copies of the microfilm to be made provided they are not digitised and are made available free of charge. When you order additional copies of any microfilm, the Project Office will inform the industry, via the Newspaper Society, of the quantity and the titles involved. You do not have to seek the permission of the owner; the Project has already done this for you.


In March 2002, seven of the largest regional newspaper groups in the UK signed the Memorandum of Agreement with the Project. As the Project progresses more groups will support the programme and so the vast majority of the newspaper titles to be preserved by the Project will belong to newspaper groups supporting the programme and therefore pledged to uphold the Memorandum of Agreement.

There might, however, be some exceptions. It is possible that some publishers may not opt to support the Project, in which case their permission will need to be sought before copies can be acquired. This should affect only a few titles, bearing in mind that copyright permission is only required for the years 1931-1950, and that the Project does not foresee a situation when publishers will not support the programme.

Nevertheless, to ensure that when you order an additional copy you are aware if the title does fall under the ownership of a supporting group, the Project Office requires you to check on its website for the names of those industry groups supporting the Project. If the title belongs to a group not supporting NEWSPLAN 2000, you should contact the publisher to seek their permission to acquire duplicate copies.


4.1 Once a duplicate copy has been ordered through the Project Office, it is vital that you plan a publicity drive with the local publisher to mark the availability of the film.


The Project does not therefore expect any barriers to the production of duplicate microfilm copies of the newspaper titles it preserves. Libraries must honour the agreement settled between the Project and the Industry by not exploiting the above points and, quite specifically, not digitising any film unless with the approval of the Project, Industry and Copyright Owner.

Whenever additional copies are acquired, the Project will ask that the above points be accepted by the acquiring service and we will require written proof that the service is ‘signing-up’ to the requirements laid out above.

Finally, the agreement reached between the Project and the Industry will allow duplicate copies to be acquired from the Project with a minimum of fuss and complication. This is a generous and unprecedented gesture by the regional newspaper industry of the UK and the Project recognises and commends the generosity being shown by the industry.

The NEWSPLAN 2000 Project, British Library Newspaper Library, Colindale Avenue, LONDON, NW9 5HE | Tel: 020 7412 7371